Jobs in Kampala Uganda Sense International Uganda (SIU) Jobs in Kampala Fresher Administrative Assi Jobs in Kampala at Sense International Uganda (SIU) Fresher Administrative Assi Employment opportunities Sense International Uganda (SIU)
Job Title ⇒ Administrative Assistant
Site ⇒ ugandajobss.blogspot.com
Organisation ⇒ Sense International Uganda SIU
Duty Station ⇒ Kampala, Uganda
Reports to ⇒ Finance and Administration Manager
Gross salary Ugx 950,000-1,200,000 depending on the level of education
and experience, Medical Insurance
About US ⇒
Sense International Uganda SIU was established in 2005 and registered as a
local NGO in
2008\. SIU is part of Sense International, a UK registered Non-Government
global
organization that supports people with deafblindness and complex sensory
impairments
across a range of, often resource poor, countries including; India,
Bangladesh, Kenya,
Uganda, Tanzania, Peru, Nepal and Romania.
Job Summary ⇒ The Administrative Assistant will be responsible for
supporting the day to day running of all the administrative functions in the
office. She/he will perform a wide range of administrative duties while
working closely with the Finance and Administration Manager.
Key Duties and Responsibilities ⇒
Office
⇗ Working as a receptionist; greeting and directing visitors and providing
them with relevant and accurate information.
⇗ Handling office telephone calls and making communications to the person
responsible.
⇗ Distributing incoming mail, including opening and reviewing mail, date-
stamping, and directing appropriately.
⇗ Overseeing overall office cleanliness and maintenance, including all office
utensils and equipment as well as conducting minor office repairs.
⇗ Performing secretarial and clerical duties such as -typing, minute taking,
filing, photocopying, faxing, scanning, and taking messages.
⇗ Maintaining the filing system and ensuring the security and confidentiality
of organizational files and information
⇗ Ensuring that all documents are properly labelled and filed, including all
finance files.
⇗ Managing office consumables, including stationary, and monitoring their
effective usage. Maintain an inventory register for all office inventories.
⇗ Ordering supplies, maintaining office supply stock and making follow-ups of
issued Local purchase orders as required, ensuring all employees are notified
when supplies may be requisitioned and delivered.
⇗ Organize and maintain office hygiene to a required office standard.
⇗ Assisting employees in the scheduling and planning of meetings/conferences
and business travel by booking accommodation and making reservations as
required
⇗ Prepare office tea/meals as may be necessary especially when meetings are
held.
Finance
⇗ Receiving all necessary documents including staff requisitions and
accountabilities, sort them and ensure that they are attached to the
respective files after getting clarification from the Finance and
Administrative Manager
⇗ Receiving invoices from suppliers, recording them, and following up to
ensure that suppliers are paid.
⇗ Issuing cheques to suppliers after verification and approval from the
Finance and Administration Manager FAM.
⇗ Preparing petty cash payments after duly approved requisitions and
authorization from the FAM
⇗ Making bank payments as appropriate and ensuring that slips are delivered
to FAM for proper filing.
⇗ Ensuring that all finance files are stamped PAID for Payment vouchersPV’s
and POSTED for Journal vouchersPV’swhen filling vouchers
⇗ Act as a bank agent to the organization’s account.
⇗ Support in any other duties as assigned.
Qualifications, Skills and Experience ⇒
⇗ The applicant must hold a higher diploma or associate degree from a
recognized institution, preferably in Business Administration / Secretarial
studies.
⇗ A minimum of two years of proven experience as Administrative Assistant or
in any other relevant administrative role and having Working knowledge of
office equipment and Finance related work.
⇗ Understanding and being able to execute the basic principles of
bookkeeping.
⇗ Thorough understanding of office management procedures.
⇗ Excellent organizational and time management skills.
⇗ Analytical abilities and aptitude in problem-solving.
⇗ Warm personality.
⇗ Excellent written and verbal communication skills.
⇗ Proficiency in MS Office.
⇗ Strong commitment to high standards of service delivery and customer care.
⇗ A commitment to Sense International Uganda’s mission.
⇗ Ability to work to deadlines and prioritise workloads.
⇗ A positive and proactive approach to all areas of work with a ‘can do’
attitude, in line with the organisation’s values.
⇗ High standards of personal integrity, honesty, and discretion.
Sense International Uganda is an equal opportunity employer.
How to Apply ⇒
All candidates should email your covering letter maximum 2pages and current
CV to the Finance and Administration Manager-Uganda
recruitment@senseintuganda.org. Please include ADMINISTRATIVE ASSISTANT in the
subject line of your email. Your covering letter must include
⇗ Why you are interested in this position
⇗ How you think your experience and skills match the job description
⇗ List your current and expected salary/benefits
⇗ Your day-time contact number
⇗ Available start date
Deadline 10 th July 2020
Read and Apply Now Through
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Email⇒recruitment@senseintuganda.org
URL⇒Link
Warning Never Pay money for getting a job.
Thank you and dont forget to visit again ugandajobss.blogspot.com website
Jobs in Kampala Uganda Sense International Uganda (SIU) Jobs in Kampala Fresher Administrative Assi Jobs in Kampala at Sense International Uganda (SIU) Fresher Administrative Assi Employment opportunities Sense International Uganda (SIU)
Thank you and dont forget to visit again ugandajobss.blogspot.com
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