Jobs in Kampala Uganda Executive Support AssociateUnited Nations High Commissioner For Refugees (UNHCR) Jobs in Kampala Un Admin Jobs Jobs in Kampala at Executive Support AssociateUnited Nations High Commissioner For Refugees (UNHCR) Un Admin Jobs Employment opportunities Executive Support AssociateUnited Nations High Commissioner For Refugees (UNHCR)
Job Title ⇒ Executive Support Associate
]https//www.theugandanjobline.com/
Organisation ⇒ United Nations High Commissioner for Refugees UNHCR
Duty Station ⇒ Kampala, Uganda
Vacancy Notice ⇒ Internal Vacancy notice no. 017/2020
Position Number ⇒ 10007647
Position Grade ⇒ GS-6
About US ⇒
The Office of the United Nations High Commissioner for Refugees was
established on December 14, 1950 by the United Nations General Assembly.
UNHCR’s mandate under the Statute of the Office of the United Nations High
Commissioner for Refugees is to lead and co-ordinate action for international
protection to refugees; seek permanent solutions for the problems of refugees
and safeguard refugee rights and well-being. UNHCR has an additional mandate
concerning issues of statelessness, as it is given a designated role under
Article 11 of the 1961 Convention on the Reduction of Statelessness.
Job Summary ⇒ The position of Executive Support Associate is located within
a Division/Bureau or Office of the Representation/Head of Office. The role of
this position is to provide administrative and secretarial support services to
the Head of Office or immediate Supervisor, in order to ensure the smooth
running of the Office and its flow and management of administrative and
routinely information. This would involve direct contact with other staff
members and contacts with the teams of high ranking officials, both within and
outside UNHCR. The incumbent prioritizes tasks and organises work
independently based on direction from the Supervisor and has access to highly
sensitive and confidential information.
Key Duties and Responsibilities ⇒
⇗ Arrange appointments and maintain Supervisor’s calendar, ensure attendance
and well set up of meeting rooms, and screen telephone calls.
⇗ Arrange meetings with high-ranking officials and official receptions given
by the Supervisor.
⇗ Ensure that high-level visitors are appropriately informed, that they
receive background information as necessary, and that the necessary protocols
are respected.
⇗ Manage the flow of information to/from the Supervisor and other senior
staff; identify priority matters that need to be urgently addressed or signed
by the Supervisor. Follow up to ensure that appropriate administrative action
is being taken by senior managers on tasks determined by the Supervisor.
⇗ Prepare briefing materials for Supervisor for official trips or special
meetings including agenda, travel details and background documents prepared by
the Executive Assistant.
⇗ Prepare informal translations if required.
⇗ Receive screen, log and route correspondence, attach necessary background
information and maintain follow-up system.
⇗ Draft non-substantive correspondence and ensure follow-up.
⇗ Type correspondence, documents and reports, etc., some of which are highly
confidential.
⇗ Select and make pertinent abstracts and undertake searches for information.
⇗ Maintain a file management system according to UNHCR policies, including
general and confidential files.
⇗ Keep lists of names, addresses and telephone numbers of ministers,
government officials and members of the diplomatic corps.
⇗ Ensure administrative procedures travel, hospitality expenses, etc. will
be timely concluded.
⇗ Perform other related duties as required
Qualifications, Skills and Experience ⇒
⇗ The ideal candidate for the United Nations High Commissioner for Refugees
UNHCR Executive Support Associate job placement should hold a High School
Diploma.
⇗ Three years of relevant experience is required
⇗ Competence in IT-Computer Literacy, MS-Drafting, Documentation, Data
Presentation is required.
⇗ Knowledge of English is required
⇗ Additional certificate in Secretarial, Business Administration, Human
Resources, Office Management or a related field is desirable.
⇗ Completion of UNHCR learning programmes or specific training relevant to
functions of the position is desirable
⇗ Analytical Thinking
⇗ Planning and Organizing
⇗ Political Awareness
How to Apply ⇒
All interested Ugandan nationals who wish to join the United Nations High
Commissioner for Refugees UNHCR in the aforementioned capacity are
encouraged to click on the link below and follow the application instructions
after reviewing the job details.
Click Here ]https//unhcruganda.org/VacancyDetails.aspxid=6163
Deadline 21 st October 2020
Apply Today Through
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Email⇒
URL⇒Link
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For more jobs in Uganda visit ugandajobss.blogspot.com website
Jobs in Kampala Uganda Executive Support AssociateUnited Nations High Commissioner For Refugees (UNHCR) Jobs in Kampala Un Admin Jobs Jobs in Kampala at Executive Support AssociateUnited Nations High Commissioner For Refugees (UNHCR) Un Admin Jobs Employment opportunities Executive Support AssociateUnited Nations High Commissioner For Refugees (UNHCR)
For more jobs in Uganda visit ugandajobss.blogspot.com
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