Jobs in Jinja Uganda Multi Community Based Development Initiative (MUCOBADI) Jobs in Jinja Procurement And Logistics Manager Jobs in Jinja at Multi Community Based Development Initiative (MUCOBADI) Procurement And Logistics Manager Employment opportunities Multi Community Based Development Initiative (MUCOBADI)
Job Title ⇒ Procurement and Logistics Manager
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Organization ⇒ Multi Community Based Development Initiative MUCOBADI
Duty Station ⇒ Jinja, Uganda
Reports to ⇒ Director Finance and Operations
About US
Multi Community Based Development Initiative MUCOBADI a local NGO founded in
2000 by Community Development Volunteers to bring development, but in
particular to support people living with HIV to be productive. MUCOBADI is
registered as a Non-Government Organization S.5914/7569 and is incorporated
as a company limited by Guarantee.
About Project
MUCOBADI is an Implementing Partner of the USAID/Improving Care and Resilience
for Children and Youth Activity USAID/ICARE in East Central Uganda whose
goal is to prevent new HIV infections and reduce vulnerability among OVC and
Adolescent Girls and Young Women. The expected results for the project
include; Strengthened and sustained identification, retention and viral
suppression of children and adolescents with HIV, along with caregivers,
Improved health and prospects and reduced risk of violence and HIV for highly
vulnerable adolescents and Strengthened prevention and response to violence
against children and youth.
Job Summary ⇒ The Procurement and Logistics Manager will report directly to
the Director Finance and Operations and will oversee procurement and logistics
services from a management perspective to ensure required supplies of
commodities, facilities and service needs for MUCOBADI and program activities
are mobilized efficiently and in a timely manner.
Key Duties and Responsibilities ⇒
Procurement roles
⇗ Manage the process in planning of commodities procurement and supply chain
activities, inventory control, logistics and distribution, customs clearance,
ensuring effectively-functioning processes to avoid costly delays and lost
opportunities.
⇗ Ensure effective lines of communication to ensure timely delivery of
commodities using the most appropriate procurement procedures.
⇗ Be responsible for introducing process improvements in the supply chain and
identify new vendors/suppliers without jeopardizing quality and service
delivery.
⇗ Ensure full compliance with MUCOBADI procurement policy, Donor rules and
regulations and other applicable guidelines.
⇗ Establish and implement a monitoring system that ensures that the prices
paid for commodities are in line with local market prices.
⇗ Develop and manage the rosters of suppliers, elaborate supplier selection,
and evaluation, quality and performance measurement mechanisms
⇗ Prepare monthly, quarterly and annual procurement plans and progress
reports as required
⇗ Ensure transparent and competitive procurements are conducted and properly
documented as required, and in compliance with MUCOBADI plans, organize and
lead the bid solicitation process including drafting and issuing of RFQ, RFP,
RFI, Tenders, developing bid evaluation criteria and guiding clients on
processes involved; call for and oversee selection committees to review
applications and select vendors.
⇗ Prepare service delivery contracts, leases and purchase orders for all
acquisition needs.
⇗ Maintain procurement files including all relevant documentation and vendor
tracking system, maintain all the relevant information concerning the
organization's suppliers;
⇗ Manage vendor contracts and maintain relationships with suppliers to ensure
completeness of deliverables outlined in the contract. This includes ensuring
that all vendor complaints and concerns are addressed promptly to ensure that
MUCOBADI continues to receive uninterrupted services at all times.
Asset Management
⇗ Reviews the supplies and assets registers for accuracy, completeness and
compliance with MUCOBADI policies and procedures as well as other applicable
guidelines and ensure that all assets are tagged for compliance with donor
rules and regulations.
⇗ Schedule for preventative maintenance of equipment and other assets by
accredited service providers to optimize the functionality of assets.
⇗ Manage insurance cover for all MUCOBADI assets.
⇗ Manage the disposal of MUCOBADI's obsolete assets in compliance with
MUCOBADI's policy on asset disposal.
Stock Management
⇗ Devise and implement systems for optimizing inventory control procedures to
ensure that all business operations have adequate material to attain their
objectives.
Fleet Management
⇗ Ensure efficient and effective implementation of MUCOBADI's Travel and
Fleet Policy.
⇗ Oversee the procurement, operation, maintenance, repairing, and servicing
of MUCOBADI vehicles and motorcycles in compliance with MUCOBADI's Policy, to
ensure efficiency and effectiveness of fleet management.
⇗ Maintain detailed records of vehicle purchase, use, maintenance and
disposal in compliance with MUCOBADI's policies and procedures.
⇗ Supervision and capacity building
⇗ Effectively supervise and mentor the procurement and logistics staff to
ensure achievement of objectives.
Qualifications, Skills and Experience ⇒
⇗ The applicant must hold a B.A. required/Masters preferred or equivalent
combination of education and relevant work experience. Professional
certification and membership to a reputable procurement and supplies body is
highly desirable.
⇗ Minimum 5-7 years project procurement management experience, preferably in
a health-related project, and including service procurements.
⇗ Thorough knowledge of DFID and its contractual, procurement and reporting
requirements required.
⇗ Strong leadership, analytical and organizational skills; demonstrated
ability to work both independently and within a team, assess priorities, and
manage multiple activities with attention to detail, meeting tight deadlines
under pressure.
⇗ Excellent problem-solving capacity, with demonstrated ability for
considerable analysis and sound judgment to find solutions in a complex
environment with shifting and competing priorities.
⇗ Excellent cross-cultural communication both oral and written and
interpersonal skills demonstrated by ability to interact professionally with
culturally and linguistically diverse staff, stakeholders, clients and
consultants.
⇗ Advanced Computer skills including proficiency in Microsoft Office programs
Excel spreadsheets, word processing, power point, and electronic mail.
How to Apply ⇒
All suitably qualified and interested persons should send their application
letters and CV indicating three referees via email to hr@mucobadi.org.
Deadline 19th October 2020 by 5.00pm
Send your Application Through
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data-ad-slot="2061445930"
Email⇒hr@mucobadi.org
URL⇒Link
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