Habitat For Humanity Uganda (HFHU) Uganda Finance And Administration M Jobs

Jobs in Kampala Uganda Habitat For Humanity Uganda (HFHU) Jobs in Kampala Finance And Administration M Jobs in Kampala at Habitat For Humanity Uganda (HFHU) Finance And Administration M Employment opportunities Habitat For Humanity Uganda (HFHU)

Job Title ⇒ Finance and Administration Manager
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Organization ⇒ Habitat for Humanity Uganda HFHU
Duty Station Kampala, Uganda
Reports to ⇒ National Director
About US ⇒
Habitat for Humanity Uganda HFHU is affiliated to Habitat for Humanity
International HFHI headquartered in Atlanta – Georgia U.S.A; and is an
ecumenical Christian ministry that is dedicated to eliminating poverty
housing. HFHU functionally reports to HFHI’s Europe Middle East and Africa
EMEA Area Office in Pretoria – South Africa. We empower people in the
world’s poorest communities to overcome the chronic lack of decent, affordable
housing In 2017 Habitat for Humanity Uganda projects to serve over 16,000
vulnerable children and orphans.
Job Summary ⇒ The Finance and Administration Manager is responsible for
overall professional financial and administrative management services for
Habitat for Humanity Uganda. This position ensures that monthly, quarterly and
annual financial statements are prepared and also establishes procedures and
oversees daily accounting operations. The position supervises the Senior
Accountant, Grants Accountant and the Finance Officer.
Key Duties and Responsibilities ⇒
Manage the Accounting Function of the Organization
⇗ Manage daily operations and monitor the organization’s financial
transactions to ensure that these are recorded in line with fund accounting
policies, on an accurate and timely basis and financial reports are provided
to all stakeholders by the set deadlines
⇗ Maintain the Accounting System to ensure accurate revaluation, reporting
and compliance
⇗ Conduct the month-end and quarterly-end closure process, including all
relevant reconciliations
⇗ Ensure statement of best practice in accounting systems and processes
⇗ Ensure that all financial operations are carried out in accordance with
HFHI policies and required local standards
Annual planning and budgeting
⇗ Coordinate and work with the senior management team to develop and finalize
the annual plan and budget
⇗ Ensure that all required information is submitted to the area office EMEA
within deadlines and that questions, feedback, etc. are responded to in a
timely manner
⇗ When finalized ensure that the annual plan and budget is accurately
incorporated into the annual MOU between the national organization and the
area office
⇗ In collaboration with the National Director, coordinate the Board of
Director approval process of both the annual plan/budget as well as the MOU
⇗ Ensure that the Annual Budget is posted into the Accounting System
Financial Reporting and Cash-flow Management
⇗ Prepare the quarterly financial reports in line with HFHI Financial
Indicators policy and submit to the area office EMEA in line with the
submission deadlines.
⇗ Ensure that the organization is well resourced by monitoring cash flow
forecast and submitting timely International Transfer requests to the area
office as needed and appropriate.
⇗ On monthly basis, produce relevant, accurate and timely reports for budget
holders, department heads and project owners.
⇗ Produce relevant, accurate and timely reports for the board of directors.
⇗ Analyze financial data on a monthly basis; track key indicators and
timelines. Provide written or verbal analysis to stakeholders such as
management staff, the board, the area office and HFHI, as required.
⇗ Ensure all required statutory reports are filed with respective authorities
corporate income tax, charity commission, annual report, etc.
Grant Management compliance and Donor Reporting
⇗ Prepare budgets for all concept papers and fundraising proposals in
cooperation with the Resource Development RD and Program departments PD.
⇗ Analyze, verify and review proposal budgets to ensure donor compliance and
reasonableness.
⇗ Coordinate the proposal review process and ensure compliance with
solicitations and donor regulations
⇗ Maintain up-to-date knowledge of donor rules and regulations and ensure
compliance
⇗ Track expenditure of all grants and projects and prepare timely financial
reports for RD and PD, as well as for donors, in agreed donor format.
⇗ Ensure that all grant documentation is maintained according to donor
standards and donor regulations
⇗ Review all payment requests to ensure that they meet the standards of
allowable, allocable and reasonable; manage grantee budgets so that they do
not exceed allowable amounts.
⇗ Conduct Financial Due-Diligence for potential Sub-Grantees/ Partners.
⇗ Ensure Proper Capacity Building to selected Sub-Grantees supporting them in
creating and implementing proper financial systems.
Maintain a strong Internal control environment
⇗ Promote a shared culture and ownership of maintaining strong internal
controls throughout the organization.
⇗ Directly manage the development, documentation, implementation, and
monitoring of internal control processes that are in line with existing HFHI
and organizational finance policies and minimize loss of the organization’s
assets.
⇗ Implement financial and administrative policies and systems to ensure
organizational efficiency and effectiveness
⇗ Maintain and regularly update the asset register. Ensure that the assets of
the organization are maintained safely and securely
⇗ Ensure that the organization at all times remains compliant to all relevant
laws and regulations by constantly monitoring the legal and regulatory
environment and ensuring adherence to the same.
Board relationship Management
⇗ Provide on-going advice on financial issues to the board including
accounting, reporting, cash-flow, systems, policies and procedures, internal
controls and updates on statutory/regulatory-related issues etc.
⇗ Identify board financial efficiency and address the financial training
needs by conducting such training or finding alternative resources for such
training.
⇗ In liaison with the National Director engage in discussions with the board
to sustain management proposals; propose decisions in line with the strategy
and risk appetite of the board
Manage the payroll administration system and procedures
⇗ Review the accuracy and completeness of payroll data
⇗ Ensure that statutory deductions are remitted to the government in a timely
and consistent manner, including proper reconciliation of payroll-related
ledger accounts
⇗ Ensure all required payroll reports personal income tax, benefits and
insurance are filed with respective authorities.
Organizational Risk and Governance
⇗ Effectively lead the risk management function of the Organization
⇗ Manage the operating environment to minimize risk for the potential loss of
organizational resources
⇗ Advise the board of directors and management on corrective measures needed
and success of previous actions taken.
⇗ Support all internal and external audits ensuring the timely implementation
of all audit recommendations.
Manage the procurement function and processes
⇗ Have managerial oversight over the procurement process in ensuring that all
procurements for the organization meet the standard of prudence, cost,
accountability and fairness.
⇗ Advise management on procurement processes of required assets through a
transparent and accepted procurement system
⇗ Ensure adherence to organizational procurement policy and maintenance of
proper documentation during all procurement processes.
⇗ Provide company-wide strategic input, insight and leadership
Manage finance and administration staff and their performance
⇗ Facilitate and promote interdepartmental collaboration as it relates to
finance matters
⇗ Support the National Director and Senior management team with corporate
governance, strategy and regulatory compliance issues and strategic direction
of the Organization
⇗ Any other reasonable duties assigned by the National Director and as
relates to the interests and operations of Habitat for Humanity Uganda.

Qualifications, Skills and Experience ⇒
⇗ The applicant for the Finance and Administration Manager job placement must
hold a graduate degree in Financial Accounting or Finance related field
⇗ At least 10 years’ experience in accounting or financial management, in
business or Non-profit Organization out of which at least 5 years should be at
a senior management level such as Finance Manager/Director level with
responsibilities for managing the Finance function of the organization.
⇗ Experience in using Sun Systems or equivalent. Experience in installation
and training on computerized accounting systems is an added advantage.
⇗ Excellent knowledge of finance-related legislation such as the VAT Act,
Income Tax Act, IFRS, etc.
⇗ Demonstrate a proficient level of professional skill and/ or knowledge in
accounting and financial management
⇗ Knowledge and ability to use applicable information technology and
accounting systems to meet work requirements.
⇗ Adopt a professional business-like approach internally and externally.
⇗ Strong organizational skills with the ability to manage multiple projects
simultaneously.
⇗ Strong analytical skills. Detail-oriented and ability to work and interpret
numbers, figures and other financial information.
⇗ Strong communication skills – both oral and written.
⇗ Ability to work with other cultures. Patience and perseverance in
understanding and explaining/addressing issues and effecting change through
persuasion and diplomacy.
⇗ Flexibility and independence to work in a changing and unstructured
environment. Ability to work interdependently within a team.
⇗ Creativity and innovativeness
⇗ High level of integrity, self-driven and able to set own work schedule with
rigorous deadlines.
⇗ High level of professional people management and customer care skills.
⇗ Professional qualifications in finance and accounting will be added
advantage
How to Apply ⇒
All candidates should send a cover letter, resume and copies of relevant
academic credentials to hr@hfhuganda.org clearly indicating the position
applied for in the subject line.

Deadline 21st August 2020

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Email⇒hr@hfhuganda.org
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Jobs in Kampala Uganda Habitat For Humanity Uganda (HFHU) Jobs in Kampala Finance And Administration M Jobs in Kampala at Habitat For Humanity Uganda (HFHU) Finance And Administration M Employment opportunities Habitat For Humanity Uganda (HFHU)

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Brown Alex Friday, 14 August 2020 Employment opportunities at Kampala Habitat For Humanity Uganda (HFHU) Uganda Jobs Jobs in Kampala