Jobs in Uganda Uganda Human Resources AssistantUnited Nations Regional Service Centre Entebbe (RSCE) Jobs in Uganda Un High School Diploma Jobs Jobs in Uganda at Human Resources AssistantUnited Nations Regional Service Centre Entebbe (RSCE) Un High School Diploma Jobs Employment opportunities Human Resources AssistantUnited Nations Regional Service Centre Entebbe (RSCE)
Job Title ⇒ Human Resources Assistant
Site ⇒ ugandajobss.blogspot.com
Organization ⇒ United Nations Regional Service Centre Entebbe RSCE
Duty Station ⇒ Entebbe, Uganda
Job Opening Number ⇒ 20-Human Resources-RSCE-138890-R-Entebbe O
Reports to ⇒ Chief of Section
Grade ⇒ G5
About US ⇒
The Regional Service Centre Steering Committee is the decision-making body for
RSCE, in compliance with General Assembly resolutions, United Nations
Secretariat rules and regulations, strategic guidance from United Nations
Headquarters and oversight bodies. The Steering Committee consults with the
Global Field Support Strategy Implementation Coordination Team, as required.
Key Duties and Responsibilities ⇒ Within delegated authority, the incumbent
will be responsible for the following duties
Recruitment and placement
⇗ Assists in reviewing draft job openings ensuring that the evaluation
criteria and responsibilities are in line with individual job descriptions;
⇗ Assists with the review of applicants to ensure that candidates meet
eligibility criteria, including requirements stated in the job openings;
⇗ Assists with the scheduling and coordination of assessment of candidates,
including written assessments; competitive recruitment examinations and
Competency Based Interviews;
⇗ Initiates and follows-up on reference checks, in respect of academic
verifications and employment records, ensuring the completion of the pre-
recruitment formalities;
⇗ Initiates and prepares offer of appointment, including Statement of
Emoluments, for review by the Human Resources Officer;
⇗ Advises staff and selected candidates on visa procedures and requirements.
Administration of Entitlements
⇗ Assist in the preparation of staff members' entitlements including claims,
danger pay, daily subsistence allowance, mission subsistence allowance for
Government provided Personnel and Individual Uniformed Personnel, volunteer
living allowance and any other allowances for payments in conformity and
adherence to applicable United Nations policies e.g. staff rules, financial
regulations and rules, ST/AI issuances or practices, IPSAS policy framework
etc.
⇗ Process the entitlements, benefits and payroll for the international and
national civilian staff and non-staff on behalf of the Client Missions and/ or
the RSCE, as well as claims for official travel and expense reimbursements.
⇗ Assist in managing the service line as appropriate in the business
processes related to payroll, leave entitlements, contract extensions, other
entitlements, separations and final payments for civilian staff, non-staff and
uniformed personnel.
⇗ Assist in the processes related to the on-boarding, travel arrangements,
payments of settling-in grants, check-in, check-out and separation activities
for civilian staff, uniformed personnel and non-staff, as well as the
installation and repatriation of recognized dependents.
⇗ Monitor and evaluate the effectiveness of related guidelines, staff rules,
HR rules and regulations, practices and procedures, and make recommendations
through the Chief of Unit where necessary.
⇗ Process and administer end to end entitlements and benefits of
International staff members in the RSCE in an efficient and timely manner,
i.e. Personnel Administration of Contracts, Personnel administration of
movements, Time Management and Separations.
⇗ Advise internal and external clients on Benefits and Entitlements, Staff
Rules and Regulations and HR guidelines and promote a collaborative and
client-oriented approach.
⇗ Review and process requests for entitlements and claims.
⇗ Assist the service line with the administration and certification on the
processing of benefits and entitlements processes in compliance with the Rules
and Financial framework.
⇗ Determine, certify and process financial entitlements related to
appointments, reassignments, ongoing entitlements and salaries.
⇗ Ensure accurate and complete submission of claims and entitlements in
compliance with policy and guidelines.
⇗ Review and recommend revision to Human Resources HR policy guidelines
relating to Benefits and entitlements as deemed necessary.
⇗ Perform HR administration of Benefits and Entitlements in Umoja in line
with the delegation of authority, maintain UMOJA entitlements and HR local
contracts and administration roles.
⇗ Assist in the review and processing of data pertaining to conditions of
service.
⇗ Resolve queries escalated in iNeed in UMOJA.
General
⇗ Provide general office support services, draft and/ or process a variety of
correspondence and other communications.
⇗ Set up and maintain reference files/ records electronic and paper.
⇗ Schedule appointments/ meetings, monitors deadlines, etc.
⇗ Undertake research on a range of HR related issues and assists in the
preparation of notes/reports.
⇗ Maintain automated database containing HR related statistics and prepares
periodic reports.
⇗ Perform a variety of administrative duties e.g. leave recording, request
for office supplies and equipment etc..
⇗ May provide guidance/ training to less experienced staff.
⇗ Perform other duties as and when required by the Supervisor.
Qualifications, Skills and Experience ⇒
⇗ The ideal candidate for the United Nations Regional Service Centre Entebbe
RSCE Human Resources Assistant job placement should hold a High school
diploma or equivalent is required. An additional qualification or
certification in human resources is desirable.
⇗ A minimum of five 5 years of progressively responsible experience in
Human resources management, administrative services or related area is
required.
⇗ Experience in the administration of a broad range of staff entitlements and
benefits is required.
⇗ Experience in Human Resources Systems Applications and Products SAP or
Enterprise Resource Planning ERP software e.g. Umoja or similar is required
⇗ Experience in application of United Nations or similar international
organization Staff Rules and Regulations in an operational environment is
desirable.
⇗ Experience in a shared service center is desirable.
⇗ Languages English and French are the working languages of the
United Nations Secretariat. For the post advertised, fluency in oral and
written English is required. Knowledge of another official United Nations
language is desirable.
Competencies
⇗ Professionalism – Provide direct operational support to the RSCE and
its Client Missions by processing HR related entitlements and benefits
activities, and to all personnel transactions and contract administration
transactions. Knowledge of Human Resources policies, practices and procedures
and ability to apply them in an organizational setting. Solid knowledge of
Systems Applications and Products SAP and Umoja. Ability to identify issues,
formulate opinions, draw conclusions and recommendations. Shows pride in work
and in achievements; demonstrates professional competence and mastery of
subject matter; is conscientious and efficient in meeting commitments,
observing deadlines and achieving results; is motivated by professional rather
than personal concerns; shows persistence when faced with difficult problems
or challenges; remains calm in stressful situations. Takes responsibility for
incorporating gender perspectives and ensuring the equal participation of
women and men in all areas of work.
⇗ Client Orientation \- Considers all those to whom services are
provided to be “clients” and seeks to see things from clients’ point of view;
Establishes and maintains productive partnerships with clients by gaining
their trust and respect; Identifies clients’ needs and matches them to
appropriate solutions; Monitors ongoing developments inside and outside the
clients’ environment to keep informed and anticipate problems; Keeps clients
informed of progress or setbacks in projects; Meets timeline for delivery of
products or services to client.
⇗ Planning & Organizing \- Develops clear goals that are consistent
with agreed strategies; Identifies priority activities and assignments;
adjusts priorities as required; Allocates appropriate amount of time and
resources for completing work; Foresees risks and allows for contingencies
when planning; Monitors and adjusts plans and actions as necessary; -Uses time
efficiently.
How to Apply ⇒
All suitably qualified and interested Ugandan candidates should send their
applications through the United Nations online portal at the link below.
Click Here
]https//careers.un.org/lbw/jobdetail.aspxid=138890&Lang=en-US
Deadline 8 th September 2020
Read and Apply Now Through
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Email⇒
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Jobs in Uganda Uganda Human Resources AssistantUnited Nations Regional Service Centre Entebbe (RSCE) Jobs in Uganda Un High School Diploma Jobs Jobs in Uganda at Human Resources AssistantUnited Nations Regional Service Centre Entebbe (RSCE) Un High School Diploma Jobs Employment opportunities Human Resources AssistantUnited Nations Regional Service Centre Entebbe (RSCE)
Thank you and dont forget to visit again ugandajobss.blogspot.com
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