Digital Archive Associate (UN Jobs)

Organisation: United Nations High Commissioner for Refugees (UNHCR)

Duty Station: Kampala, Uganda

Application Deadline: 8th September 2025

Key Requirement: 3 years of experience with MS Office 365, SharePoint, or Enterprise Content Management systems.

About Organisation

The Office of the United Nations High Commissioner for Refugees was established on December 14, 1950 by the United Nations General Assembly. UNHCR’s mandate under the Statute of the Office of the United Nations High Commissioner for Refugees is to lead and co-ordinate action for international protection to refugees; seek permanent solutions for the problems of refugees and safeguard refugee rights and well-being. UNHCR has an additional mandate concerning issues of statelessness, as it is given a designated role under Article 11 of the 1961 Convention on the Reduction of Statelessness.

Job Summary

The incumbent report to Asst Rep Administration in Kampala, Uganda country operation. The Records and Archives policies, standards, and guidance. The incumbent will work with IT and IM unit closely may supervise staff and work in partnership with other functional Units in Uganda operation. The role is to implement best practices for managing UNHCR’s information during the complete lifecycle, from the planning and creation stage until the disposition of temporary information or preservation in UNHCR’s archives.

Key Duties and Responsibilities

Under the supervision of the Asst Rep Administration, the Digital Archive Associate will assist in providing support to the various functional unit for the records management, archives, and digital preservation.

The incumbent will be required to:

• Implementing programs for the organization, preservation, and accessibility of records.
• Applying UNHCR’s access policy to information and archives.
• Assisting in the administration of records management, archives, and digital preservation platforms.
• Developing guidance and best practices for information and records management.
• Applying records schedules to both physical and digital records.
• Developing strategies for digitizing physical records.
• Assisting in the transfer of valuable information.
• Planning and assessing digitization projects.
• Developing policies and procedures for digital preservation.
• Managing long-term preservation projects.
• Advising on information governance and providing training.
• Supporting Records Management focal points and promoting best practices.
• Identifying and facilitating the transfer of archival materials.
• Provide training on how to manage information, transfer knowledge, and use institutional memory.
• Contribute to the development of Standard Operating Procedures (SOPs on information and records and archives management),
• Contribute to the creation of MS Teams or Share Point sites and map content to e-SAFE or other records and archives management systems.
• I-identify and provide context on material for the Archives in digital and physical format and facilitate the transfer.

Qualifications, Skills and Experience

• 3 years of experience preferably working with current versions of IT products and services used in UNHCR offices – including a good understanding: MS Office productivity software (Windows, Office 365); and Cloud collaboration services (MS Teams, SharePoint, etc.).
• Experience with Enterprise Content Management systems with Records Management capacity. Experience with digital archives with knowledge of current trends, tools, best practices, policy development, and issues associated with electronic records and their preservation.
• Familiarity with archival metadata standards.
• Sound knowledge of Digital Preservation theory and practise.
• Proven ability to deal with multiple tasks in a courteous and service-oriented manner in demanding working conditions that often have short deadlines.

Desirable

• Knowledge and exposure to UNHCR Mandate, its principles and policies towards refugees and the persons of concern to UNHCR. Experience with Web Archiving and Digital Preservation Systems.

Education

Years of Experience / Degree Level
3 year relevant experience with (Windows, Office 365 MS Teams, SharePoint, etc) and Undergraduate degree; or no experience with Graduate degree; or no experience with Doctorate degree.

Functional Skills

• IT-Computer Literacy
• EC-Statistical and modelling software
• UN-UNHCR Operations, mandate, principles and policies
• IT-Microsoft Server Technology
• IM-Digital preservation and continuity
• RC-Archives-Audio Visual Archives
• RC-Digital archives delivery and management
• RC-Enterprise content and records management systems
• RC-Records and archives program implementation
• RC-Records Management and Archives Principles, Practices and Standards
• RC-Records Management Systems

How to Apply

All suitably qualified and interested candidates should apply online at the link below

Click Here

Deadline: 8th September 2025

Brown Alex Tuesday, 26 August 2025 ICT Jobs